Galvanized by the development of the ICCPR Charter in 2011, which was published in 2013, and with full reflection on the previous World Council of Cardiac Rehabilitation, the ICCPR was formalized as an Associate International member of the World Heart Federation in April, 2013. The main purpose of the ICCPR centers on advocacy and evidence.
a. Every organization globally with a mission relevant to cardiac rehabilitation is invited to become a member of ICCPR. Where approved, they nominate one member to the ICCPR council. The nominated representative must be agreed, via a proforma document sent out by the ICCPR Secretary and completed and signed by the Head (e.g. Chair or President) of each member Association.
b. Nominated ICCPR council members should preferably be members of the Board of their member Association and demonstrate a good level of expertise in cardiovascular health and rehabilitation, either in practice, policy or research. Nominees may be asked to provide a paragraph-length biography for consideration. This biography may be posted to the ICCPR website if the nominee is appointed to Council.
c. Leaders or champions in the cardiac rehabilitation field residing in jurisdictions without a national or regional CR association, or residing where the formal association does not wish to join ICCPR, may join as “friends” of ICCPR.
d. Any Council having concerns about another member’s ability to fulfill his/her role should direct his/her concerns to the Chair who shall discuss with the Executive members of Council. If for any reason the Executive believe that an individual may not be an appropriate representative (e.g. conflict of interest with the ICCPR), the Council will be required to vote to uphold or decline the Executive’s proposal to request an alternate representative from the member Association.
e. All current member associations will be listed on the ICCPR website www.globalcardiacrehab.com.
2.1 Membership Fee
a. A membership fee is required to cover the following costs, where other cost items may be added to this list in the future but only with full agreement of the Council:
- World Heart Federation membership fee
- Maintenance of Website (www.globalcardiacrehab.com)
- Production of communications materials
- Support of Council activities (e.g., consensus statements and publications)
b. As of 1st January 2015, each Full member association shall contribute an annual membership fee of $250 CDN to the ICCPR, which from time-to-time but at no less than a two year-interval, can be altered through agreement by the whole of Council
c. Member associations who can provide a clear rationale that such a fee is prohibitive, can apply to the Executive Officers for a waiver of a proportion of this fee, down to a minimum of $10 CDN.
d. Associations which do not pay their annual dues will be considered “Associate Members” only with no voting privileges.
e. The major CR associations are invited to be “foundation level” members at $750 in dues per year. They will be recognized as such prominently on the ICCPR website, and may advertise for free on the ICCPR website (see policy).
f. The fee for champion members / “friends” shall be $50CDN
3. MEMBER ROLES
a. Preferably the Council is to be made up of experienced CR practitioners or researchers with diverse expertise and skills.
b. The Council will be led by an Executive Council, composed of a Chairperson, past-chair, Vice-Chairperson, Secretary and Treasurer (sections 3.1 – 3.3). These will be elected positions from within the current members of Council.
c. Nominations for members of the Executive Council will be invited from within current ICCPR Council members. The positions will be appointed following review of nominations and eVote by the Council. Appointments for terms should be made in conjunction with the World Congress of Cardiology biennially where possible.
d. A meeting of the Executive Officers shall normally be held to precede the full biennial Council meeting which is to be held as part of the World Congress of Cardiology.
e. At the invitation for ICCPR to be represented at a meeting, conference or congress of one of its Charter-endorsing associations or any other affiliated organization from around the world (e.g. WHO, WHF, ESC, AHA), the Executive Officers will meet and agree who is best to attend. The preference will always be for one or more of the Executive Officers to attend but in the event they are unable, they will agree to appoint an appropriate member from Council to attend.
The Chairperson’s responsibilities include:
i. Maintain contact with and coordinate activities of the Council members;
ii. Review and approve the draft agenda and minutes before distribution; Invite specialists to attend meetings when required by the Council;
iii. Chair meetings; Ensure all discussion items end with a decision, action or definite outcome;
iv. If possible, attend the ICCPR Board Meeting held at the World Congress of Cardiology, as well as any meetings to which s/he is invited or appointed by member or affiliated associations.
v. As past-chair, provide advisory support to the Council for at least a one-year period, but not to exceed 2 years. This also includes remaining as their member association representative on the ICCPR council.
vi. Present a council report biennially in conjunction with the World Heart Federation’s World Congress of Cardiology.
3.2 Vice-Chair – Conference and Scientific Communications
The Vice-Chair is responsible for:
i. Maintaining the ICCPR website (www.globalcardiacrehab.com), including ensuring the list of member associations is current (e.g., logos, websites)
ii. Coordinating other ICCPR communications
iii. Liaise with the WHF to promote CR sessions at the World Congress of Cardiology, including submission of a specific ICCPR symposium
iv. Coordinating activities of the Executive Council and any new initiatives of the Council
v. Chairing Council meetings where the Chair is absent
The Secretary is responsible for:
i. Polling members for webconference meeting availability, and scheduling quarterly meetings
ii. Prepare and circulate the agenda for each meeting at least 10 working days in advance, along with supporting documents.
iii. Prepare and circulate the minutes within 10 working days of the meeting.
iv. Maintaining Council documentation on a shared site (e.g., Dropbox). This includes a list of members, terms and their contact information.
v. Identify outgoing Council members and corresponding with the Head of member Association to ascertain replacement member.
vi. Vetting nominations for Executive Council roles prior to biennial meeting held in conjunction with WCC to present a slate of candidates to the Council for voting. Succession planning shall begin a minimum of one year prior to WCC.
vii. Notify the member Associations of the Council membership annually. This shall be stored in a spreadsheet
viii. Schedule and arrange the ICCPR biennial Executive and Council meetings held in conjunction with the World Congress of Cardiology and prepare the related documentation.
ix. Ensure and coordinate a biennial review of all policies and procedures. Consult key stakeholders for input and review relevant ICCPR by-laws, standard practices of like organizations, related literature, and legislation as applicable, and/or other industry experts in the development of new policies or procedures as proposed by the Council.
x. Maintain ICCPR email distribution list, including google group
xi. Monitor firstname.lastname@example.org account
As the ICCPR is incorporated in Canada, the Treasurer shall normally be the nominated member from the CACPR. In the event that the CACPR representative has been elected to another Executive position of ICCPR s/he shall co-opt and appropriate individual from the CACPR to fulfill the role of Treasurer, but this individual will have no voting rights. In the event that the CACPR representative is elected as Secretary of ICCPR, s/he will have the option to either perform a dual role or apply the same principle above.
The Treasurer’s role involves:
i. Providing a list of member associations, contact information, and due amount to the CACPR accountant / bookkeeper annually for the collection of annual dues, facilitating distribution and including follow-up with delinquent associations. Annual dues shall be collected based on the CACPR year.
ii. Financial overview, in conjunction with the CACPR accountant (e.g., bank service fees and bookkeeping fees)
iii. Ensuring annual WHF dues for membership are paid annually
iv. Paying fees to support biennial meeting in conjunction with the WCC (e.g., meeting room, catering, audio-visuals)
v. Work with Council to identify alternative revenue streams (e.g., $100USD endorsement fee; $200CDN fee for education training programs on ICCPR website; certification scheme).
vi. Provide an annual financial report for the Council of the preceding year’s activities and work with the Chair on producing a larger biennial Chair’s report in conjunction with the ICCPR face-to-face meeting at WCC.
vii. Reviewing annual audited statements through CACPR accountant.
viii. Invoicing those that have had an ICCPR endorsement approved, as well as annually invoicing education training program contacts who wish to advertise on our website.
3.5. Ad-Hoc Task Forces
i. Task forces may be struck to support initiatives spearheaded by Council. (e.g., Consensus Statements, Advocacy activities).
ii. These task forces shall have their own terms of reference and specific term ends (i.e., limited term). Task forces will have a Chair, and specified membership
iii. Task force chairs shall provide an update to Council at each Council meeting.
iv. Council is eager to receive expressions of interest from members to develop and lead task forces, particularly in the areas of professional education and research.
3.6. Other Members
All other members of the Board are responsible for:
i. Confirming their attendance at the meetings (or arranging an alternate).
ii. Putting forward any agenda items for the meeting.
iii. Review of minutes of previous meeting.
iv. Active participation in the meeting, including voting as required.
v. Identify the need for a policy and/or procedure to be developed and/or modified.
vi. Communication of ICCPR initiatives to their own member Association Boards following each Council meeting.
vii. Informing the ICCPR Secretary when their terms within leadership roles of the member association is expired, and identifying and ensuring continuity of information with a successor as agreed by that member association’s Board.
Ad-hoc committees may be formed to support Council’s activities. Terms of Reference for these committees must be drafted with the Secretary, with first approval by the Executive Officers and final approval by the full Council, including transparent mechanisms for nomination and international representation.
4. TERMS OF OFFICE
The Executive Council members will serve for a minimum of two years but with the expectation of a maximum 4 years. Initial appointments will be staggered, so that only a maximum of 2 Executive members will rotate out of these positions every 2 years. Executive Officers can either have been previous serving members of Council and can remain on Council after their Executive term is completed but can only serve a maximum of a total of 6 years on Council. Term dates shall be made in reference to the biennial World Congress of Cardiology.
The Chair will serve for a minimum of two years. It is hoped that the Vice-Chair will be the incoming Chairperson (intention must be made known one year before WCC). To support smooth succession, the Secretary shall strive to identify incoming Executive Council members one year before the WCC. These incoming Executive Council members shall serve in a “shadow / training” capacity for the year to facilitate on-boarding and role transition.
5. AUTHORITY AND ACCOUNTABILITY
The ICCPR Council Terms of Reference will be reviewed as needed and no less frequently than every two years.
a. A quorum of members (33%+1) must be present before voting at a meeting can proceed.
b. The Council will make decisions by a simple majority+1 if consensus is not achievable. If a decision is required and a quorum is not present, the decision will be voted on by alternate means (e.g., eVote).
c. Additional non-Board members or technical experts may be invited to attend part or all of a meeting(s) as a guest at the request of the Chairperson on behalf of the Council to provide advice and assistance where necessary. They will have no voting rights.
6. FREQUENCY OF MEETINGS
Meetings shall be held as needed via webconference to complete the work of the Council, at a minimum of 3 / year. Meetings may be held at any time or place provided that 7 days notification of such meeting is given to each member.
The Executive Council shall meet in advance of each meeting to conduct its business at a minimum.
Biennial meetings will be held in person in accordance with the World Congress of Cardiology. At every biennial Meeting, in addition to any other business that may be transacted, a report of the Executive shall be presented.
About the association
The International Council of Cardiovascular Prevention and Rehabilitation (ICCPR) was created in 2010 to bring together associations dedicated to the promotion of cardiovascular disease prevention and cardiac rehabilitation globally. Named Board member from each associations serve on our Council, which meets quarterly. ICCPR is an Associate International Member of the World Heart Federation.
Copyright © 2010 International Council of Cardiovascular Prevention and Rehabilitation (ICCPR). All Rights Reserved.